Proposal Administrator & Virtual Admin
Stay proposal-ready with vendor, registration, and compliance support.
Service Description
Winning proposals start long before you draft a single page. To even qualify, small businesses must maintain active registrations, valid licenses, current certifications, and compliant insurance—while also staying on top of procurement portals, emails, calendars, and deadlines. When these details fall through the cracks, opportunities can be lost before you even get a chance to compete. Our Proposal Administrator & Virtual Admin Support service provides affordable, reliable back-office help to keep your business “proposal-ready” year-round. Acting as your compliance partner, we take on the time-consuming administrative work that ensures your bids stay on track while you focus on business growth. We manage vendor registrations such as SAM.gov, state and local portals, and prime vendor systems. We track and update licenses, certifications, and insurance requirements. We monitor compliance tied to RFPs, send reminders for expirations and renewals, and maintain resumes, past performance, and company boilerplate content. We also provide inbox monitoring for procurement notices and calendar management for proposal milestones, compliance deadlines, and team meetings. Packages Basic Admin Support – $430 Includes proactive monitoring and light support for small updates, renewals, or inbox and calendar coverage. Best for businesses with occasional compliance needs. Ongoing RFP Admin – $1,050 Provides recurring coverage for registrations, compliance tracking, and document management. Best for teams without dedicated admin staff who need consistent back-office support. Dedicated Admin Partner – $1,900 Offers priority scheduling and full coverage during busy proposal seasons. Best for companies that want peace of mind with ongoing compliance tracking, inbox oversight, and deadline management. Hourly Option $45/hour (2-hour minimum). Best for one-time updates, registrations, or small administrative tasks. Payment Policy Clients may pay online in full at the time of booking, or choose to pay by invoice. For invoice payments, a non-refundable deposit of 30% is due within 48 hours of booking confirmation. The remaining balance will be invoiced weekly based on work completed.
Cancellation Policy
Cancellation & Payment Policy We are committed to making your experience smooth, professional, and fair. The following policies apply to all sessions, packages, and project services. Booking All sessions and services must be scheduled at least 24 hours in advance. Single sessions require full payment at the time of booking. Packages may be paid in full online or secured by invoice. For invoice payments, a non-refundable deposit equal to 30% of the package price is due within 48 hours of booking confirmation. Remaining balances will be invoiced weekly based on hours completed. Multi-session packages and prepaid hour blocks are valid for up to 12 months from purchase unless otherwise noted. Rescheduling & Cancellations You may reschedule or cancel with at least 24 hours’ notice. Cancellations made less than 24 hours before your appointment, or no-shows, will be counted as completed and are non-refundable. Prepaid sessions or packages not used within the 12-month validity period are non-refundable and cannot be rolled over. Deposits are non-refundable but may be applied to rescheduled bookings if at least 24 hours’ notice is provided. Waitlist If a time slot is full, you may join the waitlist. If a space opens, you will receive an email notification and will have 12 hours to confirm. Waitlist spots are offered on a first-come, first-served basis. Refunds Because time and preparation are reserved for each client, all payments are non-refundable. If you cancel with at least 24 hours’ notice, your payment or session credit will remain valid during your 12-month package or project period. Commitment to You Our policies are designed to respect your time as well as ours, ensure fairness for all clients, and keep scheduling simple. Thank you for your understanding—we look forward to supporting your proposal needs.