Your Remote Back-Office
Department for Expert Support
Our Back-Office Help Desk gives small businesses, nonprofits, and lean teams access to experienced administrative, vendor, and compliance professionals. Whether you need hourly help or a structured setup, we deliver organization, accountability, and peace of mind—without long-term contracts. Explore Hourly and Flat-Fee Packages below.
Administrative & Virtual Assistant Support
Flexible, professional help for your daily operations
Our Administrative and Virtual Assistant Support combines the flexibility of a virtual assistant with the structure of a professional administrator. We help manage everyday operations, from scheduling and document prep to workflow setup and reporting. Choose hourly help for quick tasks or a structured package for lasting organization.
Hourly Administrative Support - $35/hour
Get dependable help for recurring administrative tasks
Overview:
Reliable, on-demand help for daily operations. You’ll work with a professional assistant who understands organization, compliance, and accuracy, so you can focus on growth.
Typical Tasks:
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Inbox, calendar, and scheduling management
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Document formatting and version control
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Data entry and file organization
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Invoice tracking and light bookkeeping prep
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Meeting notes and reporting assistance
Best For: Small businesses, nonprofits, and vendors needing flexible, professional support without hiring full-time staff.
Structured Admin Support Package - $1,250
Advanced organization and reporting for growing teams
Overview:
For organizations managing multiple projects or deliverables, this package offers enhanced coordination and detailed reporting tools. We refine your workflows, standardize your documentation, and create systems that scale with your team.
Typical Tasks:
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Advanced document formatting and submission-ready layouts
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Coordinating recurring reports and deadlines
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Creating templates for meeting notes, task tracking, and deliverables
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Reviewing and organizing project files for version control
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Managing shared calendars and scheduling systems
You’ll Walk Away With:
A cohesive administrative system that simplifies reporting, saves time, and keeps your projects organized and on schedule.
Best For: Teams juggling multiple initiatives that need consistent, professional organization across departments.
Ongoing Support: Hourly or monthly blocks available for continued assistance.
Comprehensive Admin Support Package – $1,850
Advanced organization and reporting for growing teams
Overview:
For organizations managing multiple projects or deliverables, this package offers enhanced coordination and detailed reporting tools. We refine your workflows, standardize your documentation, and create systems that scale with your team.
Typical Tasks:
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Advanced document formatting and submission-ready layouts
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Coordinating recurring reports and deadlines
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Creating templates for meeting notes, task tracking, and deliverables
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Reviewing and organizing project files for version control
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Managing shared calendars and scheduling systems
You’ll Walk Away With:
A cohesive administrative system that simplifies reporting, saves time, and keeps your projects organized and on schedule.
Best For: Teams juggling multiple initiatives that need consistent, professional organization across departments.
Ongoing Support: Hourly or monthly blocks available for continued assistance.
Vendor Coordination Support
Simplify vendor management and strengthen compliance oversight
We help you manage vendors, contracts, and partner documentation to stay organized, audit-ready, and compliant. Choose hourly coordination for ongoing vendor updates or a full system setup for centralized tracking.
Hourly Vendor Coordination – $40/hour
Stay organized and audit-ready
Overview:
Our Vendor Coordinators track renewals, maintain documentation, and handle vendor communications so you never miss a deadline.
Typical Tasks:
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Maintain vendor tracker and renewal logs
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Track W-9, licenses, insurance, and certificates
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Manage vendor onboarding/offboarding checklists
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Coordinate communications and status reminders
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File and format vendor documentation
Best For: Businesses managing multiple contractors, suppliers, OEMs, or partnerships who need current records.
Vendor Coordination Package – $1,850
Full vendor management setup and organization
Overview:
We create a vendor coordination system that organizes your documentation, deadlines, ad communications into one reliable process.
Typical Tasks:
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Centralized vendor tracking system (e.g., checklists, dashboards, etc.)
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Automated renewal reminder log
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Vendor onboarding/offboarding process
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Organized file structure and document checklist
You’ll Walk Away With:
A streamlined, easy-to-maintain vendor system that improves accountability and keeps every record current.
Best For: Teams managing several vendors or partners needing a structured compliance process.
Ongoing Support: Additional support rates and packages available for quarterly updates and vendor renewals.
Compliance Coordination Support
Stay compliant with contracts, grants, and regulatory requirements
Our Compliance Coordination Support helps organizations prepare, manage, and maintain regulatory and contractual documentation with accuracy and confidence. We support you in meeting compliance obligations at the federal, state, and local levels while keeping your internal systems organized and audit ready. Choose hourly oversight or a full setup package for a full setup with structure and training as well as ongoing compliance management.
Hourly Compliance Coordination – $50/hour
Ongoing oversight for contracts and regulatory reporting
Overview:
Our Compliance Coordinators assist with the preparation and completion of regulatory and compliance documents. We ensure your organization meets contractual requirements and complies with applicable government regulations.
Typical Tasks:
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Maintain compliance calendars and deliverable trackers
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Track grant, contract, and certification reporting deadlines
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Prepare, review, and submit compliance documentation
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Support registration renewals (SAM.gov, UEI, DUNS, and state databases)
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Assist with internal policy and procedure documentation
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Ensure adherence to federal, state, and local compliance standards
Best For: Organizations with recurring reporting or certification requirements needing expert oversight to meet deadlines and maintain compliance.
Compliance Coordination Package – $2,450
Full compliance framework setup and audit preparation
Overview:
We create a complete compliance management system that helps your organization meet contractual and regulatory obligations with ease. From documentation workflows to audit preparation, we create tools and processes that keep your records consistent, accurate, and review-ready.
Typical Tasks:
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Compliance dashboard and reporting tracker
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Audit-ready folder structure with templates and checklists
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Regulatory and contract deliverables calendar
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Renewal tracker for certifications, licenses, and registrations
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Policy documentation templates for standard operating procedures
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Team training session for ongoing maintenance
You’ll Walk Away With:
A fully organized compliance management framework that aligns with government and contractual standards, minimizes risk, and ensures your organization is always prepared for audits or reviews.
Best For: Teams handling grants, contracts, or certifications that require ongoing compliance reporting and documentation.
Ongoing Support: Monthly or block-hour options available for continued compliance management.
Back-Office Leadership
Comprehensive structure and oversight for scaling organizations
Our highest-level package unifies your administrative, vendor, and compliance systems into a cohesive, documented framework. We standardize processes, strengthen accountability, and ensure your organization is fully prepared for growth and audit readiness. This is an executive-level service designed for teams that need structure, clarity, and compliance across every operational function.
Back-Office Leadership Package – $3,250
End-to-end organization and strategic alignment
Overview:
This package provides full oversight and documentation of your back-office operations. We review existing systems, close process gaps, and create unified workflows that connect administration, vendor management, and compliance activities. You’ll receive the structure, dashboards, and training your team needs to maintain efficiency and readiness long-term.
Typical Tasks:
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Integrated administrative, vendor, and compliance framework
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Process and accountability map with documentation standards
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Cross-department coordination plan and escalation matrix
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Custom dashboards for status tracking and reporting
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Team training and knowledge transfer session
You’ll Walk Away With:
A fully documented, audit-ready back-office model that connects every function, reduces risk, and provides clarity across your entire organization.
Best For: Established organizations seeking unified systems, clear accountability, and long-term operational stability.
Ongoing Support: Retainer or monthly service blocks available after setup.
Need help choosing the right service?
Email info@remoteproposaldesk.com to discuss your goals—or book your Back-Office Help Desk service today for structured, professional support that fits your business and budget.
Back-Office FAQs
How do I decide between hourly support and a flat-fee package? Hourly support is best for short, one-time tasks or when you need flexible help that fits your schedule. Packages are better when you want a defined outcome—like setting up a system, organizing files, or training your team. Each option is designed to give you clear value depending on your goals and deadlines.
Can you continue supporting me after the implementation is complete? Yes. Once your setup is complete, you can keep us on for ongoing assistance through hourly blocks, monthly retainers, or as-needed coordination. This allows you to maintain momentum and keep your systems running smoothly without hiring permanent staff.
What’s the difference between Vendor Coordination and Compliance Coordination? Vendor Coordination focuses on your external partners—tracking contracts, renewals, licenses, and insurance for suppliers and subcontractors. Compliance Coordination manages internal reporting, registrations, and regulatory requirements to ensure your organization meets local, state, and federal obligations.
How quickly can back-office work begin after booking? Most projects start within 1–3 business days once intake materials are received. Larger or more complex systems may require up to five days for kickoff. Rush requests can sometimes be accommodated depending on our schedule—email info@remoteproposaldesk.com to confirm availability.